Human Resources Courses In South Africa

What Is A Professional Human Resources Secretary?

These functions may be entirely carried out to assist one other employee or may be for the benefit of more than one. Traditionally, these duties were mostly related to correspondence, such as the typing out of letters, maintaining files of paper documents, etc. The advent of word processing has significantly reduced the time that such duties require, with the result that many new tasks have come under the purview of the secretary.

These might include managing budgets and doing bookkeeping, maintaining websites, and making travel arrangements. Secretaries might manage all the administrative details of running a high-level conference or arrange the catering for a typical lunch meeting. Often executives will ask their assistant to take the minutes at meetings and prepare meeting documents for review. They may also do personnel paperwork which used to be thought of as a Human Relations function; this might also include understanding the complex rules regarding Visa and Immigration.

The work of an executive assistant differs slightly from that of an administrative assistant. Executive assistants work for a company officer (at both private and public institutions), and possess the authority to make crucial decisions affecting the direction of such organizations, and is therefore a resource in decision-making and policy setting.

The executive assistant performs the usual roles of managing correspondence, preparing research, and communication while also acting as the "gatekeeper", understanding in varying degree the requirements of the executive, and with an ability through this understanding to decide which scheduled events or meetings are most appropriate for allocation of the executive's time.

An executive assistant may from time to time act as proxy for the executives, representing him/her/them in meetings or communications.

An executive assistant differs from an administrative assistant in that they are expected to possess a higher degree of business acumen, be able to manage projects, as well as have the ability to influence others on behalf of the executive.

What You Will Learn In This Professioanl Secretary Diploma

Many meetings are held in the workplace. That is after all where "plans are made" and these plans must then be executed. Unfortunately a lot of time gets wasted at meetings too. This must be prevented where possible. A meeting is a gathering of two or more people to discuss various matters of mutual interest and to make decisions about each.

Creating business reports

From time to time it is expected from professional persons, chairpersons and business people to report on certain activities. A business report is a formal, objective document, based on accurate facts and the assessment of a situation. Reports are used to give feedback on the progress of any task that may have been delegated and to assist in making valuable decisions.

Managing people information

In any organization it is important to store all incoming correspondence including all forms, faxes, printouts, electronic mail and also reproduction of all outgoing correspondence. This storing process comprises the systematic classification, arrangement and storing of documents so that it can be located easily. Some people's information you will have to manage include: Personal files of staff members, Clock cards, time sheets, Attendance registers, Salaries and wage register etc.

Important Human Resource Legislation

This includes the following important legislation that affects the Human Resource Function of any company. Wage Act (Act no 5 of 1957), Unemployment Insurance Act of 2001, Occupational Health and Safety Act (Act no 85 of 1993), Compensation for Occupational Injuries and Diseases Act to name only a few.

Aids in the Workplace

Normal everyday contact with an infected person is perfectly safe. The virus is not passed on through touching or shaking hands, or through saliva or tears. The virus cannot be caught by touching objects used by an infected person, such as cups, glasses, food, cloths, towels, toilet seats or doorknobs. Swimming pools are also safe. The virus itself is very weak and cannot survive for long in the open. It is unable to withstand heat or disinfectants such as household bleach.

Who Will Benefit From This Professional Sercretary Diploma?

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any student who cannot afford to go to university to study but wants to acquire more knowledge and understanding in this specific working environment and thus making them employable.

What Award Will I Have After I Have Studied This Professional Secretary Diploma?

We also offer the following provider programmes that is well suited to this area of study.

Skills Diploma: Human Resource Management (DIP4016-03)
Skills Diploma: Executive Personal Assistant (DIP4098-03)

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